Who we are
This policy sets out our position on the privacy of personal data to comply with the GDPR 2018 and relates to the entirety “She Wordsmiths..” (on all platforms and formats).
She Wordsmiths is owned and managed by Marie T Smith (hereby referred to in the plural). We are committed to ensuring that your information is secure with us and with third parties who act on our behalf. We do all we can to respect your right to privacy and the protection of your personal information.
We currently do not request your personal information. For example, some blogs might use contact forms for things like newsletter subscriptions, monetised advertising apace etc. But we don’t do any of that.
However we do analyse and optimise our website content in order to strive to give the best reading experience. This is our statement on the data which is gathered behind the scenes when you choose to interact with our blog.
What data we collect, how and why
Direct communications with us
From time to time we take commissions to undertake work for you as a client. We recognise that you might choose to contact us by e-mail or by social media messaging services for the purposes of understanding the service we offer and to obtain quotes. In doing so you are opening up dialogue about our services which is a legitimate reason to stay in touch. In the course of such communication we may take details such as name, e-mail address, postal address, telephone number, social media handles. We will retain your contact details for as long as that dialogue is relevant. You should also understand that once we have undertaken work for you, we are required to hold evidence of any contracts/clients for a total of seven years for tax purposes. We will not use your contact details for further marketing unless you have given permission for us to do so.
Information you provide directly to our site
By choosing to comment on a blog you should understand that you have opted to submit said comments along with your name, e-mail address and an IP (Internet Protocol) address. This data is disclosed to, and remains visible to, the administrators of the blog, as part of the comment which was left. You will input that when you log in to comment – so you have full control over whether you are happy to submit that data at the time of entry.
Should you decide at a future date you no longer want that data held against your comment, then you have a legal right to contact us to ask for that data to be deleted – in the full understanding that in order to do so your comment will also need to be removed.
Information collected automatically
Site Stats and Optimisation
Our host automatically collects a whole range of information about visitors to our website to enable us to understand our readers, and so provide a better experience and better content. However, the good news is, we as site administrators only receive this data in its very generic form. So we can see how often our content was viewed, how our blog was found, which country the visitor was from, which were our most popular blogs (we love that data) and which were re-shared back out to social media (and we love that data even more). But it doesn’t tell us anything which allows us to identify you personally.
This is all done behind the scenes using cookies or similar technologies.
Information you share publicly
It sounds obvious but information that visitors choose to make public is PUBLIC. That means, of course, that information such as visitor comments and “likes” are all available for anyone viewing our site to see. That might include information about the visitor that is displayed in connection with a comment or “like” (e.g. a visitor’s WordPress.com username, a Gravatar). So choose your comments wisely – we cannot be held responsible for you choosing to share sensitive information about yourself in a comment.
While copyright expressly forbids reuse of our own content without permission (you can read the copyright statement on our She Chats.... page) public information can be indexed by search engines or seen by third parties.
You have a number of legal rights to control what we do with your information.
1. you can ask us to indicate what information we have about you and get a copy of it
2. request we correct or update information that is wrong
3. ask us to stop using your information in certain circumstances
4. request to stop sending you marketing material (which we don’t do)
5. request or send some of your data to someone else for them to use
If you wish to exercise any of these rights please contact us directly by e-mail here
There is no fee to access your personal data. However, if your request is clearly unfounded, repetitive or excessive then we may refuse to comply with your request, or request a payment, in such circumstances.
In order to confirm your identity, you may be required to supply more specific information to us. We are sure you will appreciate this is a sensible security measure to ensure that personal data is not disclosed to anyone who has no right to receive it.
We will aim to respond to all legitimate requests within one month. However if your request is particularly complex, you have made multiple requests, or it requires us to contact our host provider then this could take longer.
Our Legal Right to Disclose
We may disclose information about you in response to a legal request, court order, or other governmental request.
We may also disclose information about you when we believe in good faith that it is reasonably necessary in order to protect our property, ourselves, third parties, or the public in general.
Third Party Services
And, we are not responsible for republished content from this blog on other blogs or websites without our permission.
Transferring information overseas
We do not actively transfer any personal data overseas.
Readers are reminded that this blog is designed and hosted with Automattic.com who are a US based company. These are the folks behind WordPress.com and Jetpack.
There are no additional third party plugins or services used for this website which process personal data.
We do not collect data for the purposes of direct sales marketing. Neither do we share, sell or lease any such data to third parties. Not even our general visitor stats.
How long we keep your information
Data collected at the time a comment is submitted or to analyse our sites performance remains on the server until such time as comments are removed or the website closed and deleted entirely.
Last updated: 16th May 2018